OSNA’s 2025 State Conference and Food & Equipment Expo, March 14-15, will be held at the Salem Convention Center. Come join the greatest show on Earth (well, at least in Oregon!) to get new ideas, insights and innovations in school food service to benefit your K-12 meal program! This year’s circus/carnival theme, “Meals on the Midway,” will bring out the fun for all members!
ATTENDEE REGISTRATION IS NOW OPEN
Click here to register online: 2025 OSNA Attendee Form
The first 100 attendees to register will receive a cool swag bag to be handed out at the conference!
Pre-Registration
Use the registration form to pre-register for the ServSafe course. ORLA’s ServSafe Manager Training provides in-depth training, blending the latest FDA Food Code, food safety research and years of food sanitation training experience. Attendees learn to implement essential food safety practices and create a culture of food safety. Study guide will be mailed to the address indicated on the registration form. You must pre-register bey Feb. 15 to receive your study guide.
PROGRAM & SPEAKERS
Stay tuned for full program details to come.
FRIDAY NIGHT FUN NIGHT
All attendees and exhibitors are invited to our Friday Fun Night Big Top Blast Party!
Join with OSNA members and colleagues at the Salem Convention Center on Friday, March 14 from 6:00-10:00 pm for cocktails, dinner, DJ and dancing, fun and games, photo booth, raffle auction, costume contest and door prizes, too!
What to Wear/Bring: Trapeze artist leotards, lion tamer’s whip and pith helmet, clown nose and wig, juggling balls (no knives!); ringmaster’s top hat, elephant ears, smiles : – )
CONFERENCE HOTEL
The Grand Hotel, attached to the Salem Conference Center and located at 201 Liberty St., SE, Salem, OR 97301, is our conference hotel. OSNA State Conference attendees and exhibitors may make reservations directly by calling the hotel’s Reservations office. Individuals may use the toll-free number, (877) 540-7800. Identify yourself as being a member of the OSNA State Conference group to receive the special negotiated rates.
OSNA Food & Equipment Show – March 15, 2025
OSNA’s Food & Equipment Show is March 15, 2025 from 11:30 am to 2:45 pm. *Times subject to change.
Vendor Registration
Use this link to fill out the Vendor Registration Form: https://forms.gle/y9YrfaYSMrKfjgzQ6
DOWNLOAD Vendor Information Sheet here: OSNA 2025 Vendor Information Letter.
You will be assigned a booth number based on when we receive your registration form. Once your registration form is processed a Vendor Confirmation Letter will be sent to you with your assigned booth number.
Booth Fees: Full Booth $900, Half Booth $500, extra electrical $50.
Our theme this year is going to be carnival and circus theme. Please decorate your booth and staff if you’d like with a circus theme. On Friday night we have our dinner and dance party. You are invited to join us. Cocktails will begin at 6:00 pm. Dinner starts at 6:30 pm and we finish about 10:00 p.m. Our members would love to see you at our party. You are welcome to attend any of our classes during our conference as your schedule permits
Sponsorship Opportunities
| Friday Evening Reception | Donation of your company’s products. This is a great way to get exposure for your products. Donate items for our guests to snack on during the cocktail hour. |
| AM or PM Break | Donation of your easy to grab products. This was a huge success for those donors in years past. You bring or ship the product to the conference center, food and or drink, and we will take care of the rest. |
| 1st 100 Registration Gifts | Put together 100 bags for the first 100 members that register |
| Sponsor a Speaker | $500 – $2,0000 |
| Raffle Prizes | We like to host a raffle at the end of the day on Saturday |
| Auction Donation | We are doing an auction to raise money for scholarships and professional development activities |
| Bags – Reusable | We give bags to every attendee as they are entering the food show. Great way to get your name out to our members. |
Exhibitor Information
Eye Beam will begin their set-up Thursday 3/13 at 11a.m. Our anticipated vendor set up time on Friday, 3/14/2025, is noon. Tear down time is Saturday, 3/15/2025, will begin after show ends at 3:00 pm. If you have food leftover at the end of the show on Saturday that you want donated to a local food bank please leave in your booth on one of your tables. The convention center will handle picking up leftover food and will arrange for the food bank delivery.
Saturday, March 15, 2025
11:45am – 1:00 pm – Director/Buyer only food show time.
1:00 pm – 3:00 pm – Food Show open to all attendees.
If you need to use the Conference Center kitchen please email Debby Webster at pastpres@osna.us with that request. Please note: you are to supply your own pots & pans and utensils to prepare/cook your food/product. Most vendors have already indicated on the Google registration form.
The Salem Convention Center will accept shipments for the conference 3 days prior to the event. They have a loading dock so no lift gate is necessary. Deliveries are accepted Mon- Fri 8:00 am to 5:00 pm. You will need to arrange pick up on the Monday after the show.
Exhibit Electrical, Audio, Visual & Shipping Policies
Eye Beam Event Services has been selected as the
Official Service Contractor for the 2025 OSNA Conference.
- The conference-engineering department has the right to refuse connection where wiring constitutes a fire or safety hazard.
- All equipment must be tagged with complete information: voltage, phase, amps and wattage.
- Payment in full is required prior to power being converted.
- The use of triple or quad attachment plugs and household extension cords is prohibited.
- The conference center is not responsible for any power surges or other power fluctuations.
- Exhibitors must have prior approval from the Sales Office for the following:
- Exhibits over 10,000 lbs.
- Any pieces of equipment larger than 11’wide and 9’ high.
- Any damage to the Conference Center will be the sole responsibility of the exhibitor.
- Exhibitors may ship up to 15 days in advance to the advance warehouse. Direct shipments to the show site can arrive during exhibitor move in times only. See Details on the Eye Beam Vendor Shipping Service form. For additional information, contact Allen Stewart. PH: (541) 726‐8803
- Other services, such as Audio Visual, phone and Internet require a minimum of a 2-week notice, and payment is due with the order.
- Each $900.00 booth will receive one 110-volt outlet/5 amp/500 watt outlet. For additional power requirements please fill out the request on the registration form. There is a $50.00 fee for extra electrical.
Should you have any questions or require more information regarding electrical needs for exhibiting, please contact:
Allen Stewart PH: (541) 726‐8803
New this year!!! OSNA Industry Membership
We have worked hard this last several years to bring you an Oregon Industry Membership.
Cost: $50.00 per year and you can renew with your membership each year with your conference registration.
OSNA Industry Members will receive a copy of the attendees to our conference at by February 28.
We are so thankful for all of our vendors. OSNA is so much stronger with the support of our industry partners. We could not do this without you. Thank you!